Managing Zoom Breakout Rooms From a Touch Panel

Navigating to the Breakout Rooms Main Menu

Creating Breakout Rooms

Changing Breakout Room Settings

Opening and Managing Open Breakout Rooms

Ending the Breakout Session

Navigating to the Breakout Rooms Main Menu

All breakout room settings are found under the More -> Breakout Rooms menu

Creating Breakout Rooms

The first time you click on the "Breakout Rooms" button, you are shown the create breakout rooms menu. Here you can set the number of rooms to be created and how the participants will be divided into the rooms. Once you are happy with the settings, pressing the create button will make the rooms but will NOT open them. To return to this menu again, press the recreate button in the bottom right.

Changing Breakout Room Settings

While the rooms are closed you have access to the settings menu at the bottom of the screen. The settings menu contains the following options:

• Allow participants to choose room
• Allow participants to return to the main session at any time
• Automatically move all assigned participants into breakout rooms
• Auto close breakout rooms
  • Set auto close timer (# of minutes)
  • Notify me when time is up
• Countdown after closing the breakout room
• Set countdown timer

Opening and Managing Open Breakout Rooms

To open the breakout rooms for participants to join, press the Open All Rooms button in the top right corner.

Once the rooms are open, participants will be assigned to rooms using one of three methods. This method is set when creating the breakout rooms.

1. Assign Automatically: participants are automatically dispersed into the rooms evenly.
2. Assign Manually: The meeting host manually assigns each participant to a room.
3. Let Participants Choose: Each participant will receive a prompt to pick a breakout room to join.

Once the rooms are open, you can select individual rooms from the list to relocate participants, add participants, and join rooms. To relocate a participant, click on their name and select the room you want to move them to. At the bottom of the screen you can interact with the chat box to send a message to all participants.

While breakout rooms are active, you can share your screen to all rooms. To do this, navigate back to the "Zoom Home Screen" and click the more button. Here you will see a new option, "Share to Breakout Rooms". This will share your screen in the main meeting and to all breakout rooms simultaneously. 

Ending the Breakout Session

When you want to call participants back from the breakout rooms, press the "End all Rooms" button in the top right corner of the screen. If there is a countdown timer, participants will not be forced back into the main meeting until the countdown timer has finished.