How To Perform a Zoom Recording in a Q-SYS Trimodal Room

All COL recordings start and stop automatically with your lecture. However, there may be times when you wish to produce a separate recording on the Zoom platform using built-in Zoom Room functionality.

Important: This article applies only to trimodal rooms with Q-SYS systems. For rooms with a Crestron system, view this article.

 

Starting the Zoom Meeting

A Zoom meeting must be in progress on the Zoom Room system before you will be able to initiate a recording. COL recordings are not affected.

 

If a meeting is already in progress:

You may use the default meeting to record your classroom, or not. If you want to use the default meeting, skip to Starting the Recording below. If you do not want to use the default meeting, press the red END button, press "End Meeting For All", then proceed to If No Meeting Is In Progress below.

Note: Use the ViewSonic touch-screen monitor to interact with the system. If the controls are not visible, touch the center of the monitor to activate the controls.

 

If no meeting is in progress:

If the display looks like the image below (Figure 1), then no meeting is in progress.

Figure 1

 

If you have prepared a meeting ahead of time, press JOIN, and then type the meeting's ID number into the Touch Panel. If asked to specify a display name, press "SKIP". Enter the passcode if required. If you have not prepared a meeting ahead of time, create one by pressing NEW MEETING, and skip display name entry. When you create or join the meeting, the projector content appears on the Zoom monitor, indicating that projector content is being streamed into the meeting. If this does not automatically occur, press the green "Share Content" button, and then the blue "Share to Meeting" button, after the Zoom Room is made the host or co-host.

 

Starting the Recording:

In many cases, only the meeting host or co-host can start the recording. If you joined a meeting, the Zoom Room may not be considered the meeting host, or the meeting host may be changed when the meeting creator joins. You can check if the Zoom Room is the meeting host or co-host by pressing the "Participants" button, looking for the room's listing, and seeing if a "Co-Host" byline is present. If it is absent, the meeting creator must use their personal device to make the room the co-host.

To start a recording, tap the "MORE" button, then tap "RECORD".

 

A box will then appear, prompting you to set up Claim and Save. Do not scan the QR code; instead, touch the "Enter email address" button.

In the subsequent box, type your name (if you are a member of DePaul University) or your e-mail address. Once you stop the recording, it will be sent to your university e-mail, or the address you entered.

 

Ending the Recording

At the conclusion of your lecture, you need to end the recording. To do this, press the "MORE" button, then press the "END RECORDING" button. Once you have done this, disconnect the Zoom Room from the meeting by pressing "END", and then pressing "END MEETING FOR ALL". If this button does not appear, press "LEAVE MEETING", then end the meeting on your personal device.