Zoom+ Classrooms include an advanced Crestron AV system with touch panel, upgraded cameras and microphones, dedicated Zoom computers, wall and/or ceiling speakers, and additional dedicated Zoom Room controls that can be found on the touch panel. Zoom meetings are initiated and controlled from the Zoom Room controls on the touch panel.
Many of the Advanced classrooms are categorized as Zoom+ capable spaces. The information below outlines the Zoom-specific controls and procedures for these spaces. The information below assumes the system has been powered on and Zoom has been selected as the video source on the main screen.
NOTE: In Zoom+ Classrooms, the Zoom controls can be accessed by pressing the Home
button on the right hand side of the touch panel.
NOTE: Zoom+ Classrooms have a dedicated display at the instructor podium that will show the secondary output from Zoom by default. In most cases this will be the Gallery or Speaker view. If no participants are joined to the meeting, the display will mirror the shared content. If no content is being shared, the screen will show the default DePaul Zoom background until content is shared or participants join the meeting.
Creating a Meeting
To ensure that all students will have access to the Zoom link, meetings for Zoom+ classrooms should be scheduled through D2L and shared to the appropriate course module.
NOTE: Prior to using the Zoom+ classrooms, instructors will need to create a Zoom meeting for their class session and join the classroom to this meeting.
Schedule a Zoom Meeting in D2L
1. From the course site, select Edit Course.
2. Select Zoom.
3. Select Schedule a New Meeting.
4. Input the meeting information.
5. Select Save when finished.
6. On the page that opens, copy down the Meeting ID.
7. To access the meeting from the Zoom+ classroom, Instructors will need to input the Meeting ID into the touch panel and the passcode. (See Start a Meeting section below).
The session link will be added to the Course Calendar on D2L. It is recommended to also add a direct link to the meeting within the course by copying and pasting the Invite Link from the Zoom meeting information window.
Share Content Without Starting a Meeting
In instances where you do not need to start a Zoom meeting for a synchronous class session, you can share the instructor computer to the projector by following the steps below:
1. Select Zoom as the video source on the touch panel.
NOTE: If you do not see the video sources, press the Home Button to flip back to the Crestron controls.
2. Once the touch panel flips to the Zoom controls, select Share Content.
NOTE: If a meeting or screen share is already in progress, once on the Zoom controls press Stop Current Share or End Meeting for All and then follow the steps above starting at Step 2.
Start a Meeting
The Meeting ID and Passcode will be entered on the touch panel to join the room to the existing meeting created by the instructor.
1. Select Zoom as the video source on the touch panel.
NOTE: If you do not see the video sources, press the Home Button to flip back to the Crestron controls.
2. Once the touch panel flips to the Zoom controls, select New Meeting on the right-hand side of the screen
Join an Existing Meeting
The Meeting ID and Passcode will be entered on the touch panel to join the room to the existing meeting created by the instructor.
1. Select Zoom as the video source on the touch panel.
NOTE: If you do not see the video sources, press the Home Button to flip back to the Crestron controls.
2. Once the touch panel flips to the Zoom controls, select Join on the right-hand side of the screen
3. Enter the Meeting ID, press Join
4. Enter the Passcode and press Ok.
Giving the Zoom Room Host Control
In order to enable full functionality including screen share permission control and participant control such as mute all, unmute all, etc. the Zoom Room needs to be made a host for the meeting. This can be accomplished by following the steps below.
1. Log in to depaul.zoom.us from the instructor computer or another device.
2. Click Profile on the left side of the window.
3. Scroll down to the "Meeting" section and find the item called Host Key
NOTE: It will be obfuscated by default. Click the small "eye" icon to the right to reveal the key
4. On the touch panel, in the Zoom controls select Participants.
5. At the bottom of the window that opens, select Claim Host.
6. Enter the Host Key from Step 3.
Share Content From the Instructor Computer
The instructor computer is set as the default content share source. In the event the instructor computer does not share automatically when starting a Zoom meeting, follow the steps below to share it as the content source to the projector in the room and to remote participants.
1. In a running meeting select Share Content or Camera.
2. Under the "Desktop" tab in the "Content PC" section, select Start Sharing.
NOTE: This button is roughly halfway down the page. If the display says "No HDMI Cable Connected", ensure the computer is on and awake. If it is, restart the instructor computer to reset the connection to the Zoom computer.
Share Content From a Laptop or Mobile Device
Content can be shared from a laptop or mobile device if desired. The content can be shared through the Zoom application running on a device or via web browser. To do so, follow the steps below.
1. In a running meeting select Share Content or Camera from the Zoom controls on the device that should be shared.
2. To share via Zoom application, launch the application on the device and select Share Screen. Enter the Sharing Key displayed on the touch panel and projection screen.
NOTE: If connecting to the meeting in the same room, the external device MUST mute the microphone AND speaker to prevent feedback from occurring in the room.
3. To share via web browser, browse to share.zoom.us and enter the Meeting ID displayed on the touch panel and projection screen.
Change Camera Settings or Switch Cameras
Many of the Zoom+ rooms are equipped with 2 cameras: 1 advanced pan-tilt-zoom or PTZ camera near the rear of the classroom and another webcam-style camera at the instructor location. The instructor can choose which to use and show remote students by following the instructions below.
1. In a running Zoom meeting select Switch Camera on the Zoom Controls to toggle between each camera attached to the system.
Record the Meeting
The instructor can record their class meeting to their Zoom cloud account if they so desire by following the steps below.
NOTE: There is no option to record locally - recording to the Zoom cloud is the only option. Instructors can see their recordings by browsing to depaul.zoom.us and selecting
Recordings.
1. In a running Zoom meeting select Record on the Zoom controls.
2. If the meeting was created beforehand following the steps in Creating a Meeting above, the recording will automatically save to the meeting creators Zoom cloud account.
3. If the meeting was created in the room (eg. An ad-hoc meeting), the instructor will need to enter their email address to send the recording to their Zoom cloud account.
Enable Live Transcription Mode
Live Transcription can be overlaid over the content share source if desired for accessibility purposes. To enable live transcription, follow the steps below.
1. In a running meeting select Participants on the Zoom controls.
2. At the bottom of the window, select More.
3. Select Enable Live Transcription.
View Chat Window
The chat window can be shown in 2 locations in Zoom+ rooms: on the touch panel or overlaid on top of the content share source on the projector.
NOTE: These settings only affect the chat experience in the classroom. Remote participants will still be able to configure their chat window location and configuration individually.
To view the chat window on the touch panel follow the steps below.
1. In a running Zoom meeting, select Chat on the Zoom controls.
To overlay the chat window on the content share window (projector) follow the steps below.
1. With the chat window open, click the Settings (Gear) icon in the top right hand corner.
2. Select Show notifications on TV toggle on or off to display new chat notifications on the content share window (projector).
3. Select Show full chat panel on TV toggle on or off to display a persistent chat window on the content share window (projector).
If the guide didn't provide the support you required, or you are still having issues, please contact CDM AV Support at cdmavsupport@depaul.edu or call (312)-362-1297