Zoom Rooms Security / Host Tools Menu

The Security or Host Tools Menu has all of the options related to securing and administering a meeting from the touch panel in the classroom. 

Options Available in the Menu

• Lock Meeting: This setting prevents people from joining the meeting, even if they have the correct Meeting ID and Password. This will NOT prevent the host from joining the meeting or prevent you from joining your own personal meeting room.
• Enable Waiting Room: Enables/Disables the waiting room
• Hide Profile Pictures: Hides profile pictures. If this setting is turned on, participants profile pictures will be replaced with their names.
• Allow all Participants to:
  • Share Screen: Enables/Disables screen sharing for participants who are not the host or co-host
  • Chat With:
    • No One: Chat is disabled
    • Host and Co-Hosts: Messages will go directly to the hosts and co-hosts but not to other participants
    • Everyone: Messaged will be send to everyone in the meeting (host and co-host can still be sent messages directly)
    • Everyone and Anyone Directly: Messages are sent to everyone in the meeting. Participants can also send direct messages to anyone else in the meeting
  • Rename Themselves: Participants can change their name during the meeting
  • Unmute Themselves: Participants can unmute themselves during the meeting
  • Start Video: Participants are allowed to turn their cameras on
  • Annotate on Shared Content: Participants can draw on the screen. Their annotations are visible to everyone in the meeting
  • Share Whiteboards:
    • Allow Participants To:
      • Share Whiteboards: Anyone in the meeting can start sharing a whiteboard
      • Who can Start sharing when someone else if sharing (Applicable to whiteboards only)
        • Host Only: Only the host can start sharing while there is a whiteboard on the display
        • All participants: Anyone can start sharing while there is a whiteboard on the display
    • Who can Initiate a new Whiteboard in the Meeting
      • Host Only: Only the host can share whiteboards
      • Internal Users: Anyone with a depaul.edu zoom account
      • All Participants: Anyone in the meeting
  • Record to Computer: All participants can start their own local recording of the meeting
  • Request to Record to Computer: All participants can request to start their own local recording of the meeting. A popup will appear on the touch panel that you can approve or deny
  • Request to Start Cloud Recording: All participants can request to start their own cloud recording of the meeting. A popup will appear on the touch panel that you can approve or deny
  • Remove participant: Displays a list of current participants with a remove button on the left. When clicked you have the option to remove, remove and report, or cancel
• Suspend all Participant Activities: Suspending causes the following: Everyone will be muted, video and screen sharing will be stopped, breakout rooms will be closed, Zoom Apps will be disabled, and the meeting will be locked

Reference Images

    

 

Claiming Host Privileges

In the situation you are not the host of your own meeting, you may be required to claim host using your host keys. The process of doing so is as following:

1. Navigate to zoom.us using a web browser and sign into your account through the SSO option.
   
   
   
2. Once logged in, refer to the “Profile” tab and “Meeting” section within. You will then be able to unhide your host key.
   
   
   
3. Navigate to “Participants”
   

   

   Figure 1: In a room with Crestron touch panel, simply select "Participants" when in zoom mode.

   

   Figure 2: In a room with Q-SYS touch panel and Touchscreen Zoom Display, you must first select "More" and then "Participants" within Zoom.

4. Select “Claim Host” and input your host key.
   

You should now be the meeting host and have full privileges over the meeting and its participants.