PeopleSoft: Request Access


Access to most administrative functionality is determined by a user's role at the university. In order to get access to additional applications or functionality, IS administrators will need to grant additional security access to the environment.

Add or Update Access

To request administrative PeopleSoft access for someone, follow these steps:
  1. A manager or supervisor determines access needs for employees based on the employee's roles and responsibilities. 
    • Security leads can help with determining which specific roles a user should have in order to provide the appropriate access.
  2. Once the security requirements are defined, request the appropriate access by completing the PeopleSoft portion of the IS Service Request form in Campus Connect. 
  3. Once the PeopleSoft access request has been submitted, a workflow process will begin to review the request, and various individuals and departments will determine if the access is appropriate. 
    • This may include sign-off by the employee's supervisor, sign-off by the PeopleSoft Security Lead(s) responsible for reviewing the type of access requested (e.g. Admission, HR, Student Records, Payroll, etc.), and possibly a Departmental Data Steward. 
    • Any employee receiving access to PeopleSoft must also read and agree to the terms set forth in the DePaul Data Policy.
  4. Once all workflow sign-offs have been completed, IS Security administrators will update the user's access in PeopleSoft and will complete the workflow process. 

Remove Access

When employees are fully terminated from DePaul, their access is removed once the termination workflow has been processed.  If an individual leaves a department or transfers their job duties so they no longer need all the access they have, the manager should fill out the IS Service Request form in Campus Connect and request removal of any access no longer needed. 
 
If you want to completely remove access from a non-employee who is no longer affiliated with the university, please complete the Delete Outlook/Exchange Account form to remove all access.  
 
Details of what access is generally removed, and what may be retained upon termination can be found here

PeopleSoft Financial System Access

To request access to the Oracle Cloud financial system, please email FinSystemsecurity@depaul.edu.
 

For More Information

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