Download Files and Folders from OneDrive

Login to your OneDrive Microsoft 365 website, navigate to 'My Files', and select the files or folders you want to download.

• To download individual or multiple files, select each item by clicking the circle check box that appears. (The left image below shows items in List view, the right image shows items in Tiles or Photos view.)
• You can also select several files at once by selecting one file, scrolling down the list, then hold down the Shift key while left-clicking the last item you want to select.

 

 

• To select all files in a folder, click the circle to the left of the header row, or press CTRL + A on your keyboard.

 

• To select a folder, rather than just its contents, you may need to go up or back a level to select the whole folder.

 

• After your selection in the top navigation, select Download. (You can also right-click the file, photo, or folder, and select Download.).

• Your browser will start downloading a .zip file containing all the files and folders you selected. If you're in a folder and you select Download without selecting any files or folders, your browser will begin downloading all contents of the folder.
• If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. (Some browsers just start saving right away to a Downloads folder on your computer.)

Important Notes: 

• The Download button may sometimes disappear if you refresh the web page while looking at a folder. To work around this, you can go up one level in the folder directory and come back, or close that tab in your browser and navigate to the folder again.
• You can't download files directly from the Shared view. You will need to open the file and save a copy in the location of your choice.
• You can't download OneNote notebooks. If you download a folder that contains a OneNote notebook, the .zip file will be empty or prompt an error message in the form of a .txt file. <KB LINK TO ONE NOTE Backup>
• The Download button may sometimes disappear if you refresh the web page while looking at a folder. To work around this, you can go up one level in the folder directory and come back, or close that tab in your browser and navigate to the folder again.
• Downloads are subject to the following limits: individual file size limit: 10GB; total zip file size limit: 20GB; total number of files limit: 10,000; folder size limit: 200 files.
• Files or folders containing a hashtag (#) in the file or folder name can't be added to .zip files.